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Facilities Specialist - General Building AbilityLab, Full-time in Chicago, IL at Shirley Ryan Abilitylab

Date Posted: 9/19/2018

Job Snapshot

Job Description

General Summary

The Facilities Specialist will assist in the administration and maintenance of buildings, grounds, and equipment, and the procurement of generate utilities and their distribution systems. Incumbent is guided by thorough knowledge of construction management, plant operations methods, techniques, maintenance, applicable codes and regulations, and use of departmental equipment and supplies, principles of management and supervision and procedures and policies of departments and facility.

The Facilities Specialist will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Facilities Specialist will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.

Principal Responsibilities

The Facilities Specialist:

  1. Assists with preparation and maintenance of department records in compliance of The Joint Commission, Department of Health Standards, local authorities, and other regulatory agencies.
  2. Maintains inventory of materials, equipment, and supplies and initiates purchasing requisitions as needed.
  3. Works with the Facilities Manager in the coordination of construction and renovation programs for the facility.
  4. Assists in managing all department contracts, and verifies compliance.
  5. Assigns and distributes work to staff as directed by the Facilities Manager.
  6. Monitors and inspects employee work performance to assure performance standards are maintained through use of the computers maintenance management system.
  7. Reviews and writes specifications for corrective maintenance and minor construction and renovation projects.
  8. Monitors and coordinates maintenance and improvement projects performed by vendors and contractors, ensuring third-party partners are prequalified for safety and inspecting completed work.
  9. Assists in coordination of the facility’s fire response team.
  10. Assists Facilities Manager with developing the scope and budget for projects.
  11. Manages pre-construction activities including, studies, testing, cost estimating and design
  12. Supervises construction sites for adherence to contract scope and safe construction practices
  13. Manages and tracks all financial aspects of projects including budgets, commitments and expenditures
  14. Maintains construction documents in organized files and ensure all construction documents are properly archived
  15. Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

Reporting Relationships

  1. Reports directly to the Facilities Manager


Job Requirements

  1. Four-year degree in facilities management or related field.
  2. Minimum of 2 years of facilities maintenance experience.
  3. Certified Healthcare Facilities Manager or Constructor certification highly desired.
  4. High level of design competence and expertise in fixtures, furniture and equipment
  5. The ability to read, comprehend, and transmit complicated detailed instruction in writing and verbally.
  6. Proficient in the use of Windows based office software including but not limited to Microsoft Office, Word, Excel, PowerPoint, and Outlook.
  7. Good physical condition and ability to operate departmental equipment.
  8. Sits; stands; bends; kneels; climb stairs, ladders, and equipment; has good sense of balance to work on heights. Some lifting of medium and/or heavy equipment and tools.
  9. Ability to meet deadlines and make sound decisions, sometimes under stress.

Working Conditions

  1. Some exposure to hazards or risks including heat, noise, dust and dirt, and areas requiring infection control.
  2. Able to work flexible hours as necessary to maintain facility in a safe manner including nights and weekends.
  3. Sits; stands; bends; kneels; climb stairs, ladders, and equipment; has good sense of balance to work on heights.
  4. Some lifting of medium and/or heavy equipment and tools.The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SRAlab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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