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Research Administrator II - Research Administration Core, Full-time in Chicago, IL at Shirley Ryan Abilitylab

Date Posted: 4/1/2019

Job Snapshot

Job Description

General Summary

The Research Administrator will be responsible for providing independent guidance and oversight to research faculty and staff in regard to grant and contract policies and procedures, compliance and regulatory issues, and pre and post-award administration. The Research Administrator II will anticipate and evaluate the needs of principal investigators in pre/post award functions and daily processes. The Research Administrator II will also mentor department staff in the interpretation of institutional and funding agency policies and guidelines, as well as administrative functions. The Research Administrator II will be responsible for developing solutions and recommendations to administrative situations, thereby ensuring effective, compliant, and efficient daily management of all administrative and financial functions.

The Research Administrator will support and participate in the development and maintenance of organization policies and procedures as they relate to grants and contracts, as well as analyze, organize and direct office operations and procedures such as record keeping, preparation of payroll, information management, filing systems, requisition of supplies and customer service.

The Research Administrator will consistently demonstrate support of the SRAlab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Research Administrator will demonstrate SRAlab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and SRAlab Values (Hope, Compassion, Discovery, Collaboration, & Commitment to Excellence) while fulfilling job duties.

Principal Responsibilities

The Research Administrator will:

  1. Be responsible for grant and contract pre-award activities including, completion of funding agency proposal documents, creation of detailed budgets to ensure the feasibility of programs to be funded, working closely with the principal investigator to gather and maintain all additional materials to be submitted in the proposal packet.
  2. Be responsible for the day-to-day award, contract and subcontract financial oversight and management, budgeting, tracking of monthly grant and contract expenditures, cost control and analysis, forecasting, and compliance monitoring
  3. Maintain invoice, financial reporting and subcontract schedules as necessary. Monitor and amend subcontract and consulting agreements as required.
  4. Compile and compose grant reports and presentations as appropriate, including annual progress report financials.
  5. Generate, track, and monitor effort certifications in accordance with federal and institutional guidelines.
  6. Ensure the accuracy and timeliness of invoicing and collection of subcontract payments.
  7. Participate in the development, implementation and revision of grant program policies, procedures and regulations. Provide training and guidance in grant administration, finances, and compliance when required.
  8. Mentor other research administrators and provide guidance, especially in areas of research administration expertise. Review program expenses to ensure agency and institutional compliance during life of award and prior to cost center close-out and inactivation.
  9. Manage special projects as crucial issues arise. Develop solutions and recommendations as needed.
  10. Analyze the flow of administrative and other assigned non-clinical work for the department and provide insight into efficiency improvements.
  11. Perform all other duties that may be assigned in the best interest of SRAlab.

Reporting Relationships

  1. Reports directly to the Manager, Research Administration.

Job Requirements

  1. Bachelor’s Degree or the equivalent of five to seven years of research administration experience at a hospital or university. Experience in managing and supervising staff.
  2. Extensive knowledge and understanding of federal, state, and institutional regulations, guidelines, and policies covering grant and contract processes.
  3. Working knowledge of post award accounting and financial reporting, and perform internal audits of grants and contracts to ensure compliance with institutional and funding agency requirements.
  4. Ability to apply basic accounting principles, such as balance sheets, debits and credits.
  5. Strong interpersonal, written and verbal communication skills necessary to interact on a daily basis with internal and external customers and ability to direct staff. Ability to read, analyze and interpret data in order to effectively present information and respond to questions from groups of internal and external customers. Ability to write reports and general business correspondence.
  6. Analytical ability needed to prepare complex financial, budget and other reports, and other pertinent documents and department records and attention to detail.
  7. Advanced organizational skills necessary to efficiently prioritize and complete a variety of tasks and provide leadership.
  8. Ability to exercise independent judgment in assigned area of responsibility.
  9. Proficient in Microsoft Office applications 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

SRAlab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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