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Manager Grant Management - Research Admin Core, Full-time in Chicago, IL at Shirley Ryan Abilitylab

Date Posted: 2/9/2019

Job Snapshot

Job Description

General Summary

The Manager, Grant Management (MGM) will oversee the administration of extramural support for SRAlab’s scientific and clinical research activities. The MGM, working under the leadership of the VP, Chief of Research Operations, uses research administration experience to direct and oversee the negotiation of research projects to ensure proper administration of SRAlab’s sponsored research activity. The MGM, as an Authorized Signing Official, will manage specific grant submissions, awards, funding agency information, and work with MRDS to prepare annual, quarterly, and monthly reports as needed. Additional responsibilities include working on new research administration projects with federal government and other sponsors. The MGM will also perform Research Administrator duties as needed and required.

The Manager, Grant Management will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute.

The Manager, Grant Management will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, and Commitment to Excellence) while fulfilling job duties.

Principal Responsibilities

The Manager, Grant Management:

  1. Manages workload, determines work priority, assigns duties of department Research Administrators, and participates in professional duties of the Office of Research Administration.
  2. Provides oversight of Research Administrators, managing gifts, grants and contracts, and assisting Principal Investigators.
  3. Assists Research Administrators in reviewing and implementing sponsor guidelines and works with their Principal Investigators to provide timely information.
  4. Works with Manager, Research Data and Systems (“MRDS”) to establish and implement procedures that improve overall efficiency of the Office of Research Administration.
  5. Manages pre-award processes to ensure timely and correct submission of proposals, and works with MRDS to ensure accurate proposal and award data is entered into research systems.
  6. Works with MRDS to develop and maintain standard work papers and processes for consistent management of awards and maintenance of projections.
  7. Ensure that all Research Administrators are trained in processes such as proposals to a variety of sponsors, regulations and feasability for multiple award types and all required reporting.
  8. Manages the overall post-award financial compliance of accounts throughout the budget/project period and works with MRDS to maintain complete and accurate files on all awards.  Reviews records with MRDS to ensure completeness, accuracy, and timeliness.
  9. Works with Executive Director, Center for Advance Clinical Trial Research to provide support for Industry-Sponsored Clinical Trials, creating budgets and ensuring that sponsors are billed correctly and appropriately.
  10. With MRDS, liaison to Financial Departments including Finance, Accounts Payable and Payroll, and Purchasing to ensure proper processing and documentation of grant expenditures.
  11. Oversees the timely closeout of awards according to institution policy and good accounting practices.
  12. Mentors and trains Research Administrators, and prepares work schedules and assigns duties to Research Administration personnel to ensure efficient operation of department. 
  13. Works with MRDS and Chief of Research Operations & Vice President to develop and revise policies and procedures regarding pre and post-award research administration.
  14. Participates in the evaluation, selection and implementation of new technology and systems to support and improve research administration operations.
  15. Performs all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab.

Reporting Relationships

  1. Reports directly to the VP, Chief of Research Operations

Job Requirements

  1. BA/BS degree with a minimum of 7 years of experience in sponsored program and Industry-Sponsored Clinical Trial compliance/administration.
  2. Minimum of 3 years of experience effectively leading Research Administration teams.
  3. Proven ability to manage and prioritize multiple projects/tasks simultaneously.
  4. Ability to communicate both verbally and in writing with all levels of the organization
  5. Must have a high degree of organizational skill to manage a large, growing research program.
  6. Understand and be able to manage complex effort scenarios resulting from multiple appointment types.
  7. Demonstrated knowledge and expertise in federal, state, and private funding sources.
  8. Knowledge of computer hardware and software, including communications, databases, spreadsheets, word processing, and graphics.
  9. Excellent organizational and time management skills
  10. Ability to work independently with a considerable amount of latitude for independent judgment and initiatives
  11. The ideal candidate will demonstrate vision, imagination, creativity, initiative, and skills in communication, collaboration, management, supervision, problem-solving, interpersonal relations, and entrepreneurship and be able to function effectively in high pressure situations.

Working Conditions

  1. Normal office environment with little or no exposure to dust or extreme temperature.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. 

SRAlab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

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